The Accounting Generalist is responsible for daily cash deposits, tracking accounts payable and receivables and performing month account audits.
CANDIDATE PROFILE
Experience
· High School Diploma or equivalent is required; some college preferred.
· Minimum 2 years previous AR experience in a hotel or similar industry.
JOB ESSENTIALS
- Assist the sales effort in establishing customer credit in accordance with Hotel policies.
- Assist in the credit process of application processing, reference checks, credit limitation, direct billing list, deposit requirements, and all other credit-related activities.
- Provide customers with accurate and timely invoices, statements, and schedules.
- Respond to customer inquiries in a timely fashion and communicate all issues and/or disputes to the appropriate supervisor(s).
- Monitor guest ledger, advance deposit ledger and any other related ledgers to ensure proper internal control.
- Keep management aware of any unusual operation or financial occurrences and/or significant deviations from policies and procedures.
- Sort and verify accuracy of Night Audit work (primarily receivables aspect), including reconciliation of banquet checks, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concerns
- Prepare daily receivables from event contracts, post in system and balance totals to general ledger
- Assist in reconciling open account status items.
- Review all final statements with sales contract for accuracy, and make necessary corrections within 5 days of departure
- Assist with Accounts Payable by verify that all documentation for purchases match the actual invoice for price, quantity, mathematical accuracy
- Count and issue banks and change combinations as required.
- Verify individual cashier drops for accuracy and compliance to company policy. Immediately report any discrepancies.
- Complete and balance daily bank deposit and general cashier report.
- Maintain a weekly audit of each hotel cash till.
- Complete the daily variance report and ensure that follow-up reporting is complete.
- Maintain and update an accurate file for “bank acknowledgments”.
- Maintain that safe log and shows accurate safe counts.
- Balance petty cash vouchers for reimbursement. Immediately report any discrepancies to
supervisor.
- Monitor, prepare, and communicate financial reports in accordance with required due dates.
- Retrieve and process all deposits in accordance with hotel standards.
- Maintain an adequate supply of cash/change and provide cash/change to all departments as needed
- Prepare Cash Over/Short reports on a daily, monthly, and yearly basis.
- Issue and redeem cashier banks as needed by the departments with the approval of the Accounting Manager.
- Audit cashier banks as required by hotel standards. Maintain all documentation.
- Maintain all cashier contracts.
- Process petty cash receipts and expense reimbursements on a regular basis and inform management of any deviation to policy.
- Manage guest requests, inquiries, and complaints promptly and completely. Ensure follow up with guest are performed in a timely manner to maintain a high level of guest satisfaction and quality service. In the event of dissatisfaction, negotiate compromise in accordance to the “Make it Right” established guidelines.
- Follow proper Hotel safety policies and procedures and use safety equipment as needed to ensure the safety of all team members during each shift. Reports all accidents and injuries in a timely manner.
- Perform any other job-related duties as assigned
Other
· Must be able to maintain confidentiality of information.
· Strong attention to details
· Working knowledge of standard office administrative and accounting practices and procedures.
· Able to effectively communicate in English, in both written and oral forms.
· Proficient in the use of Microsoft Office suite (Word, Excel, Powerpoint and Outlook)
· Ability to take initiative, to succeed under pressure and meet deadlines.
· Ability to prioritize, organize and follow up
· Ability to establish and maintain effective working relationships with associates and guests.
· Ability to effectively deal with internal and external customers with tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
· Comply with attendance rules and be available to work on a regular basis. Able to work varied shifts, including Weekday, Evenings, weekends and holidays when needed.
· Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Some lifting may be required.
Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules (including Holidays and weekends) to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required.
This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.
***Blue Sky Hospitality Solutions is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.**
I have read the above and understand and accept and agree to the job essentials / job requirements and other aspects that this position requires.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Experience:
- Accounting: 1 year (Preferred)
- Hotel: 1 year (Required)
Ability to Commute:
- Houston, TX 77046 (Required)
Ability to Relocate:
- Houston, TX 77046: Relocate before starting work (Required)
Work Location: In person