Position Overview:
Prepares and coordinates day-to-day team property accounts payable for company owned and third-party ownership groups; responds promptly to AP inquiries from staff, tenants, lenders/partners and maintains required completion schedules. Responsibilities include day-to-day AP functions, while following established internal financial controls and policies.
Location: Hybrid
Primary Roles & Responsibilities:
Accounts Payable:
- Weekly, monthly, annual invoice input and payments, reconciliations, and closings. Responsibilities will include training, document processes, support customers with accounts payable questions and other related activities.
- Analyze and monitor company-wide spend management policies and ensure policy compliance across all Company entities; integral part of the inter-company allocation process ensuring proper allocations to each corporate entity.
- Prepare accounts payable aging and payment tracking reports.
- Utilize Avid invoice management software for invoice tracking and account coding.
- Process payroll for W2 employees and 1099 contractors including payroll reconciliation and resolving any payroll issues. Perform payroll entries into Yardi in a timely manner.
- Complete employee expense report reimbursements (expense reports provided by employees).
- Maintain all accounting control procedures.
- Monthly work papers supporting the month-end close out process.
- Perform monthly Balance Sheet reconciliations including RE Tax payables, and inter-company due to/from accounts.
- Provide annual documentation requests for external audit and annual tax returns.
- Assists Controller and other managers with special projects as necessary.
- Other duties as assigned.
Qualifications:
- Minimum of 5 years of accounts payable experience
- Skilled with the use of YARDI property management software
- Retail/Office Lease Administration experience helpful
- Intermediate Excel skills preferred to work with annual operating budgets and Yardi uploads.
- Microsoft Office & 365 Suite software
- Familiarity with AvidXchange automated accounts payable software is desirable
Job Type: Full-time
Pay: $55,000.00 - $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Ability to Commute:
- Chicago, IL 60602 (Required)
Ability to Relocate:
- Chicago, IL 60602: Relocate before starting work (Required)
Work Location: Hybrid remote in Chicago, IL 60602