Our client, a commercial contractor located in Hinsdale, is seeking an Accounts Payable Administrator. Experience in the construction industry is preferred.
The Accounts Payable Administrator must be a motivated, dependable, self-starter who is able to multi-task.
Primary Duties and Responsibilities
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Reception and telephone answering, routing inbound calls and handling all incoming/outgoing mail and packages to recipients.
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Accounts Payable, including:
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Vendor invoices, payables and checks on the prescribed schedule for vendors and suppliers for both the field and warehouse supply items.
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Entering information into QuickBooks
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Mailing checks when approved and signed by management.
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Producing reports for jobs, and distributing to PMs; verification of payments.
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Managing/maintaining employee apparel, including office equipment assets – servicing, leases, etc.
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Manage Invitations to Bid and uploading drawings into files as requested.
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Scanning files and filing the accounting file package fully onto the server for easy retrieval by others.
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Execution of formal Bid proposals with templates and handwritten proposals for review and approval.
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Be a back-up to other office Administrators have the capability to fill in when workload demands.
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Handle candidate applications and screen for appropriate qualifications. Maintain confidential employee personnel files, including handling maintenance of physicals; coordinate with the Safety Manager as needed to maintain up to date employee records and files for regulatory reporting.
Knowledge, Skills, and Abilities-
Excellent organization skills are required to organize and stay on schedule of daily work.
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Excellent telephone and personal verbal and written communication skills are required.
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Position requires a high degree of confidentiality.
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Proficiency in common MS Office applications such as Word and Excel.
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Proficiency in QuickBooks.
Qualifications
Work Experience: 2+ years’ experience in office administration, coordination, or similar work is required; contracting industry experience is highly preferred.
Our client provides a great working environment and a full line of competitive benefits including medical, dental, life, 401(k), and personal time.
We are committed to creating a diverse environment and are proud to provide equal employment opportunities in all employment practices. We will honor your experiences, perspectives, and unique identity.
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