Job Summary
The Science and Technology Senior Projects Coordinator will support the Senior Director, Science and Technology and the Science and Technology Department. This role involves high-level administrative and project-specific tasks to assist with the department’s technology and research initiatives.
This position is represented by a union.
Duties and Responsibilities:
- Provide comprehensive support to the Senior Director, Science and Technology, including managing complex calendars, scheduling meetings, coordinating travel arrangements, and anticipating needs.
- Support all Science and Technology initiatives, programs, and events.
- Provide robust administrative support to Science and Technology committees, including agenda preparation, meeting minutes, and follow-up actions. Coordinate and facilitate committee meetings, ensuring all materials are prepared and distributed in advance.
- Assist in strategic planning and implementation for the Science and Technology initiatives, working closely with the Senior Director to align departmental goals with organizational objectives.
- Act as the primary point of contact for committee members, addressing inquiries and providing necessary information.
- Assist in planning and logistics for trade shows, conferences, and public events.
- Maintain and update the Science and Technology website and online community.
- Administer Science and Technology lab facilities, providing both physical and technical support.
- Oversee the ACES Logo Program and ACES Central administration.
- Manage and track budgets, including processing and recording bill payments, preparing expense reports, monitoring expenses, and managing small-item budgeting and ordering.
- Track physical assets, including their location, owner, and value.
- Coordinate Science and Technology activities with relevant parties and track RSVPs and follow up as needed.
- Coordinate visitor management and security notifications.
- Log electronic assets such as documents, images, and motion picture files. Organize and maintain files, documents, and notices ensuring data housekeeping follows retention policies.
- Develop and implement project management frameworks and best practices.
- Optimize internal procedures to maximize efficiency, with a focus on implementing automation where possible.
- Develop and maintain relationships with key stakeholders, including internal departments, external partners, and vendors.
- Act as a liaison between the Science and Technology department and other organizational units to ensure seamless collaboration.
- Provide general administrative support to the department as needed.
- Prepare high-level reports and presentations targeting senior leadership.
- Analyze project data to provide insights and recommendations for continuous improvement.
- Perform other duties as assigned.