The Division of Public Health is accepting applications for an Operations Assistant/Administrative Specialist I. This position will serve as an Operations Assistant supporting the State Center for Health Statistics (SCHS) section and its branches. The primary function of this position is to serve as a member of the Operations team with the following duties/tasks:
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Conduct purchasing for the section per DPH procedures and software (eProcurement). Adhere to those procedures, track all steps in the purchasing process, requisitions, develop written justifications and specifications, P-Card usage, and processing.
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Maintain all purchasing operational procedures per the daily administration of SCHS purchasing affairs and attending operational meetings as required within the section.
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Regularly communicates with vendors and internal customers relating to needs for SCHS and its branches.
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Writes and prepares invoices for contract partners to pay SCHS for various work completed.
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Process all Travel Authorizations for the section following DPH Travel Policies, including organizing hotel prepayments, registration fees, and airline invoices.
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Reviews staff reimbursement forms to ensure correctness and validity of the request before submitting to the internal Accounts Payable team.
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Assist with scanning of files for programs.
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Issuance and tracking of keys that are issued to employees so that only persons with need to have access to certain areas.
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Responsible for new permanent and temporary employee activities/paperwork, such as badges and parking forms.
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Provide support in the coordination of office space allocations for both permanent and temporary employees.
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Assist with SCHS operations duties and projects as needed.
About the Division of Public Health and the State Center for Health Statistics:
The NC Division of Public Health (DPH) works to promote and contribute to the highest possible level of health for the people of North Carolina – Everywhere, Everyday, Everybody.
As a part of DHHS, the Division of Public Health is comprised of several sections serving the citizens of North Carolina. The North Carolina State Center for Health Statistics is a part of the Division of Public Health and is responsible for data collection, health-related research, and production of reports and maintenance of a comprehensive collection of health statistics. We provide high quality health information to ensure more informed decision-making and effective health policies. Our goal is to improve the health of all North Carolinians and their communities.
To receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they possess all of the following:
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Experience in business practices and procedures related to billing and accounts receivable.
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Experience in procurement procedures, such as ordering, receiving, and distributing purchased supplies.
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Technical proficiency in Microsoft Office, including Excel.
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Experience in developing plans to accomplish work operations efficiently.
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience;
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equivalent combination of education and experience.
The Department of Health and Human Services (DHHS) selects applicants for employment based on job-related knowledge, skills, and abilities without regard to race, color, gender, national origin, religion, age, disability, political affiliation or political influence. Pre-Employment criminal background checks are required for some positions.
Division of Public Health (DPH) main locations, including their grounds, are tobacco-free as outlined in the Tobacco-free Campus Policy. All tobacco products, including e-cigarettes, e-hookahs, “vape products” and all smokeless tobacco products, may not be used in the indicated areas. For more information, please see the policy and FAQ posted here:
http://publichealth.nc.gov/employees/
Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. You will either receive a call to schedule an interview or an email notifying you when the job has been filled.
For technical issues with your application, please call the NeoGov Help Line at 855-524-5627. Applicants will be communicated with via email only for updates on the status of their application. If there are any questions about this posting other than your application status, please contact HR, 919-707-5450.
Please refer to the link below for additional information:
https://oshr.nc.gov/work-nc/how-do-i-get-job