THIS IS A TEMPORARY (3-6 MONTHS) ASSIGNMENT
JOB SUMMARY: The Accounts Receivable/Payable Clerk is a detail-oriented and organized individual who will be responsible for assisting with various accounting tasks and will play a crucial role in managing the financial transactions of the company, ensuring accuracy and efficiency in accounts payable and receivable processes.
DUTIES AND RESPONSIBILITIES:
· Gather information from our internal systems to create weekly and monthly invoices for customers.
· Ensure timely submission of invoices to customers for weekly and monthly payments
· Assist with collection efforts to ensure prompt payment from customers.
· Create fulfillment invoices and work order/material invoices accurately and in a timely manner.
· Ensure accuracy of daily, weekly, and monthly customer billing addendums.
· Follow up on change orders and contract information to maintain the accuracy of the contract status report in the accounting/management system.
· Business experience processing high accounts receivable and payable.
· Research any vendor’s record discrepancies and bring to supervisor’s attention.
· Enter standard invoices to company’s proprietary database.
· Match Purchase Order/PO and Bill of Lading (BOL) to Invoice (3-way matching.)
· Enter freight invoices approved by the transportation department into company’s proprietary database.
· Process checks requests weekly ACH and Check payments to customers.
· Match Check stubs to invoices and prepare them to be signed by appropriate party.
· Reconcile assigned General Ledger accounts.
· Maintain AP/AR related spreadsheets as needed.
· Answer phone calls and emails from managers and vendors as needed.
· Maintain compliance to ISO 9001 and 14001 standards.
· Perform other job responsibilities, as necessary and/or assigned.
SKILLS, ABILITIES, AND PHYSICAL REQUIREMENTS:
· Excellent verbal and written communication skills.
· Excellent organization skills and attention to detail.
· Ability to work independently to complete daily tasks accurately and in a timely manner.
· Communicate effectively within the organization and to outside parties/customers.
· Adherence to workplace guidelines and procedures to ensure productivity and effectiveness.
· Ability to effectively handle multiple assignments simultaneously and in a deadline-driven environment.
· Ability to be a proactive problem solver and address issues and research/resolve discrepancies when needed.
· Prolonged periods of sitting at a desk and working on a computer.
· Must be able to lift/push/pull up to 20 pounds at times.
· Ability to work in a warehouse environment where temperature is affected by weather conditions.
EDUCATION AND EXPERIENCE:
· At least two (2) years of work experience in a Logistics (3PL) Environment.
· At least three (3) years of Accounts Payable and Receivable.
· AA Degree in Accounting, Business, or equivalent experience in a related field.
· Proficiency in Microsoft Excel with work-based experience using functions such as copy, paste, V-Look Up, / X-Look Up, SUMIF, and Pivot Tables.
· Experience using Google Applications such as Gmail, Google Docs, and Google Sheets.
· JD Edwards experience preferred.
Job Type: Temporary
Pay: $28.00 - $32.00 per hour
Expected hours: 40 per week
Experience level:
Physical setting:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Accounting: 3 years (Required)
- Logistics: 2 years (Required)
- Accounts receivable: 3 years (Required)
- Accounts payable: 3 years (Required)
- JD Edwards: 1 year (Required)
Ability to Commute:
- Ontario, CA 91761 (Required)
Ability to Relocate:
- Ontario, CA 91761: Relocate before starting work (Required)
Work Location: In person