This position carries out routine accounting clerical duties associated with a specific accounting function. Closely supervised, but able to organize own work to meet priorities and achieve deadlines. Non-routine items will involve a supervisor or more senior clerk. Typically requires some office experience and a good understanding of the procedures related to the job and how they fit the overall functioning of the department
Responsibilities:
- Process payments, invoices, vouchers, etc. within closely defined procedures
- Verifies calculations, checks or allocates codes, and checks or obtains information for incorrect or incomplete documents
- Scans statements, ledgers, and accounts to identify unusual/overdue items and selects the correct procedure for action, referring more complex items to a supervisor or senior clerk.
- Prepares and/or verifies computer input where information is coded for computer processing.
- May prepare ad-hoc information and statistical breakdowns as directed, from readily available sources.
- May raise standard letters in response to queries.
- May have limited telephone contact with customers and suppliers to exchange information.
- Post invoices into SAP ensuring correct purchase order, cost center or project and account is charged.
- Process accounts payable checks, wire transfer requests, and ACH / IHB files for disbursement.
- Research vendor statements, phone calls and resolve questions and discrepancies while maintaining a professional relationship.
- Maintain accounts payable records, paid invoices and accompanying documentation in a well-organized environment.
- Analyze on a quarterly basis third party vendor activity and summarize for selected accounts including third party accountspayable and goods receipt/invoice receipt accounts for corporate payables.
- Research and clear aged accounts payable and GRIR open items.
- Assist in the execution of year-end 1099 tax reporting.
- Processing SAP check issue and check paid files to and from Deutsche Bank and the In-House Bank.
- Maintain accurate and complete documentation of all banking related transactions related to SAP data entry.
- Ensure procurement of accounts payable related supplies such as check stock, envelopes, invoice jackets, etc.
- Ensure that ICS requirements are adhered to, and all appropriate approvals are obtained.
- Prepare support documentation as required by external and internal audits.
- Participate in projects for improved efficiency including procedure changes, document imaging, improving AP visibility and special projects.
- Back up other areas in the finance department as may be assigned
Your Profile:
- 2-4 year degree in Accounting, Finance or Business required with 2-4 years of experience
- Must be able to work in a team environment
- Must pay close attention to detail and meet specific deadline while maintaining a high quality of work
- Working knowledge of Microsoft Outlook, Word and Excel is a plus, but not required.
- SAP DOXiS system experience is required
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Application Question(s):
- What are your salary or hourly expectations?
Experience:
- SAP DOXis: 1 year (Required)
Ability to Relocate:
- Charlotte, NC: Relocate before starting work (Required)
Work Location: In person