About Us: BlackDoctor.org is a leading health and wellness resource dedicated to providing essential medical and health information to African Americans. We are committed to fostering a culture of diversity, equity, and inclusion while delivering high-quality content and resources to our community.
We are looking for a dedicated and detail-oriented Accounts Payable/Accounts Receivable Specialist to join our finance team. This role is crucial in ensuring the accuracy and efficiency of our financial operations.
Job Summary: The Accounts Payable/Accounts Receivable Specialist will manage the financial transactions related to accounts payable and accounts receivable. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment. The ideal candidate will have a solid understanding of accounting principles and experience in financial administration.
Key Responsibilities:
Accounts Payable:
- Invoice Processing: Receive, review, and verify invoices for accuracy and proper approval.
- Payment Processing: Prepare and process electronic transfers and payments by check.
- Vendor Management: Maintain relationships with vendors and handle any inquiries or discrepancies.
- Expense Reports: Review and process employee expense reports, ensuring compliance with company policies and track travel advances.
- Reconciliation: Reconcile accounts payable transactions and resolve any discrepancies.
- Reporting: Generate and analyze reports related to accounts payable to ensure timely and accurate financial information.
Accounts Receivable:
- Invoicing: Prepare and send out invoices to clients in a timely manner.
- Payment Collection: Monitor and follow up on outstanding invoices, ensuring timely collection of payments.
- Customer Relations: Maintain positive relationships with clients and handle any billing inquiries or disputes.
- Cash Application: Apply payments received to appropriate customer accounts and resolve any payment discrepancies to the AR spreadsheet.
- Reconciliation: Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Reporting: Generate and analyze reports related to accounts receivable to ensure accurate financial records.
General Accounting Duties:
- Record Keeping: Maintain organized and accurate financial records.
- Month-End Close: Assist with month-end closing processes, including journal entries and account reconciliations as needed.
- Audit Support: Provide support during audits by preparing necessary documentation and reports.
- Compliance: Ensure compliance with company policies, procedures, and relevant regulations. Assist with the creation of accounting policy and procedures.
- Continuous Improvement: Identify and implement process improvements to enhance the efficiency and accuracy of financial operations.
Qualifications:
- Education: Bachelor’s degree in Accounting, Finance, or related field preferred.
- Experience: Minimum of 2-3 years of experience in accounts payable and accounts receivable roles.
- Skills:
- Proficiency in accounting software (e.g., QuickBooks, SAP, or similar).
- Strong knowledge of MS Office Suite, particularly Excel.
- Excellent organizational and time management skills.
- Strong analytical and problem-solving abilities.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Communication: Strong written and verbal communication skills.
Why Join Us:
- Mission-Driven: Contribute to a company making a significant impact on the health and wellness of the African American community.
- Growth Opportunities: Opportunities for professional development and career advancement.
- Collaborative Environment: Work in a supportive and inclusive team environment.
Application Process: Interested candidates should submit a resume and cover letter outlining their qualifications and experience to [email address].
BlackDoctor.org is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Pay: $181.62 - $218.73 per day
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Schedule:
Experience:
- Accounts receivable: 3 years (Required)
- Accounts Payable: 3 years (Required)
- Cash management: 3 years (Required)
Ability to Commute:
- Chicago, IL 60606 (Required)
Ability to Relocate:
- Chicago, IL 60606: Relocate before starting work (Preferred)
Work Location: Hybrid remote in Chicago, IL 60606