Position Overview:
We are seeking a highly organized individual to fulfill the role of an Executive Assistant/Project Manager. The ideal candidate will play a crucial role in overseeing various projects and properties while ensuring that all tasks are executed flawlessly and deadlines are met. This position will involve high-level executive assistant responsibilities, including calendar management, meeting support, and handling a range of tasks with precision.
Key Responsibilities:
Project Management:
- Oversee a portfolio of 128 properties, ensuring all projects run smoothly.
- Maintain a detailed project calendar and effectively prioritize tasks.
- Utilize project management tools, particularly Monday.com, for tracking and managing project progress.
- Manage a diverse set of 25 projects currently under construction, making sure all teams are aligned and deadlines are met.
- Ensure meticulous attention to detail to prevent errors, as accuracy is paramount.
Executive Assistant Duties:
- Assist in scheduling and managing appointments, meetings, and events.
- Attend meetings as required and take comprehensive notes.
- Handle confidential and sensitive information with discretion.
- Prepare and edit documents, reports, and presentations.
- Serve as a point of contact between the client and various stakeholders.
Qualifications:
- Proven experience in project management and executive assistant roles.
- Familiarity with project management software, particularly Monday.com.
- Exceptional organizational skills and an ability to multitask effectively.
- Strong attention to detail and commitment to accuracy.
- Excellent written and verbal communication skills.
- Reliable and able to work independently with minimal supervision.
- Demonstrated ability to handle high-pressure situations and meet deadlines.
- Prior experience in real estate or property management is a plus
Job Type: Full-time
Schedule:
Ability to Commute:
- Los Angeles, CA (Preferred)
Work Location: In person