Job Title: Accounts Payable Clerk/Administrative Assistant
Company Overview: Join our team as an Administrative Assistant and play a pivotal role in supporting our office in its day-to-day operations. We are committed to excellence and innovation in the mechanical, plumbing, and electrical contracting field. With a collaborative work environment and opportunities for growth, we are looking for a dedicated individual to contribute to our administrative team.
Position Summary: We are seeking someone who is organized, detail-oriented, and possesses strong communication skills. This role offers the opportunity to work closely with the owners and management. As a quickly growing, mid-size company, we prioritize our employees' engagement, development, and growth.
Responsibilities:
- Manage incoming emails, redirecting them as necessary
- Review and classify vendor bills
- Utilize multiple integrated software systems such as Quickbooks Online and Bill.com
- Draft and proofread correspondence, memos, and reports
- Maintain and organize physical and electronic filing systems
- Assist with invoicing, expense tracking, and basic accounting tasks
- Order office supplies and maintain inventory levels
- Collaborate with team members to support special projects and initiatives
- Ensure compliance with company policies and procedures
Qualifications:
- Previous experience in an accounts payable clerk or administrative role preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Ability to prioritize tasks and work independently
- Attention to detail and accuracy
- Positive attitude and willingness to learn
- High school diploma or equivalent; additional education or certifications a plus
Benefits:
- Competitive salary commensurate with experience
- Comprehensive benefits package including health, dental, and vision insurance
- Retirement savings plan with employer match
- Paid time off and holidays
Job Type: Full-time
Pay: $17.00 - $21.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience level:
Physical setting:
Schedule:
Supplemental pay types:
Work Location: In person