Join Our Team at Ravago: Be the First Impression!
Position: Receptionist
Location: Full time, on site
Purpose
Are you passionate about creating memorable first impressions? Ravago is looking for a dynamic individual to join our office services team in the Receptionist role.
Essential Functions:
- Visitor Welcome: Greet and direct visitors to the appropriate office/personnel.
- Clerical Duties: Answer, screen, and forward calls, respond to emails, prepare documents, maintain records in Excel, and handle light reporting.
- Office Security: Follow safety procedures, control access via the reception desk, monitor visitor dashboards, issue visitor badges, and guest parking tags.
- File Maintenance: Manage general office files, including parking, visitor/guest data, and other daily office operations.
- Office Supplies: Assist in ordering supplies, equipment, and coordinating furniture repair.
- Facility Maintenance: Create work orders for office facilities and equipment maintenance.
- Employee Engagement: Support local employee engagement events.
- Office Services Backup: Assist with mail, office supplies, and other tasks as needed.
- Other Duties: Perform tasks such as photocopying, scanning, and faxing as needed.
Competencies: Knowledge, Skills, Abilities (KSA)
To excel in this role, you must demonstrate the following:
- Confidentiality: Maintaining confidentiality is a must.
- Office Equipment Proficiency: Regularly operate standard office equipment, including fax machines, copy machines, and computers.
- Communication Skills: Excellent verbal and written communication.
- Mail Processes Knowledge: Familiarity with postage machines, UPS, and Federal Express.
- Organizational Skills: Ability to multitask, organize, manage time effectively, and prioritize tasks.
- Professional Appearance: Maintain a professional appearance, demeanor, and presence.
- Software Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams) and other online platforms/software.
- Attention to Detail: Keen attention to detail.
- Teamwork: Ability to work both independently and as part of a team.
- Flexible Schedule: Willingness to work varying schedules, including over 40 hours per week if necessary.
Additional Responsibilities:
- Perform any other duties as assigned.
Qualifications
Education:
- High school diploma required; Associates degree preferred.
Experience:
- Proven work experience as a receptionist, front office representative, or similar role preferred.
- 3+ years of office administration experience preferred, with hands-on experience with office equipment (e.g., computers, copy machines, and printers).
Licenses/Certifications:
- Valid driver’s license required.
Language:
- Proficiency in English required.
- Bi-lingual in Spanish or Portuguese is a plus.
NOTICE TO APPLICANTS:
Ravago Americas is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, sex, religion, national origin, disability, veteran status, citizenship status, or marital status. We assure you that your opportunity for employment with this employer depends solely upon your qualifications.