ACCOUNTS RECEIVABLE
At Professional Restoration we believe that people are our greatest asset. We value high energy individuals who have the ability to energize others. People who see an answer to every problem, versus those who see the problem in every answer are the right fit for our company. We value team players and people who are more concerned with what’s right rather than who’s right.
Providing the highest level of customer service is the single most important aspect of our business. Therefore, we only hire individuals who have the mindset of doing what’s right, putting the customer first and treating everyone with respect.
The Accounts Receivable position is responsible for providing accounts receivable support to the Accounting Department. Processing invoices and cash receipts, performing collections duties for aged invoices, and maintaining all associated receivable files are the core functions of this role. The right candidate for this role has excellent organizational and communication skills, as well as consistent and professional follow-through. This role works closely with and reports directly to the Controller.
The Accounts Receivable position plays an integral role in our organization and successful candidates are incredible multitaskers who are extremely professional and energetic. They follow production protocol diligently to create a positive and consistent experience for our customers, while simultaneously looking for ways to improve our processes and problem solve in an ever-evolving environment.
Job Duties (including, but not limited to):
· Adhere to AR collection processes and execute weekly review of AR aging with the Controller, other department heads, and staff.
· Audit, maintain AR, and manage job files until collected on/completed and closed.
· Work closely with Project Managers regarding insurance checks and endorsements.
· Communicate with customers to resolve outstanding issues from job.
· Audit, maintain, and monitor lien rights based off last day on job. Determine why a job is having issues collecting final payment.
· At invoicing, audit job for complete non-negotiable items.
· Complete daily invoicing based on completed jobs, and communicate the invoice status to homeowners, insurers, and other relevant parties.
· Manage credit memos.
· Submit monthly statements to customers.
· Make daily deposits to bank, manage all insurance checks, and change orders.
· Complete daily entry of cash receipts / postings.
· For cash, checks, and credit cards – maintain all banking reconciliation.
· Fulfill collection duties, including completion of daily/weekly calls to responsible parties, work with collection agencies to obtain payment, establish payment plans, and determine legal action.
· Work with legal counsel on outstanding AR.
· Work with items needed to prepare for any litigation.
· Work closely with homeowners, insurance and mortgage companies for processing payments/draws on mortgage funds.
· Compute documentation for commissions with monthly reports.
· Assist with month-end closing.
· Submit monthly reports to management (i.e. AR, Lien, Legal (account for all legal payouts), Bad Debt, Invoicing, Deposits, Customer Prepayments, Large Jobs. In-Production, Credit Card Merchant, etc.).
· Manage referral fees on AP.
· Complete year-end closing duties.
· Collect data and prepare monthly metrics.
· Support Controller in all accounting initiatives, related functions, and efforts.
· Support administrative team by answering phones and completing job intake.
Ideal Attributes:
1. Ability to maintain composure and professionalism in stressful situations.
2. Aptitude for handling a high volume of tasks while prioritizing effectively.
3. Capable of building and maintaining strong working relationships with operating personnel and related parties.
4. Skilled at proactively communicating directly with customers and colleagues.
5. Excels at working quickly on time-sensitive tasks while diligently following protocol and focusing on detail accuracy.
6. Focused on being a team player who encourages and supports others while leading with enthusiasm and integrity.
7. Capable in bringing internal and external resources together to improve the overall customer experience.
Requirements and qualifications:
1. Minimum of 3 years accounts receivable experience, but industry experience is not required.
2. Exceptional verbal & written communication skills, with a solid focus on customer care.
3. Strong computer skills with proficiency in the Microsoft Office suite.
4. Excellent time management and organizational skills, with the ability to handle multiple tasks quickly and accurately
5. Able to work independently while maintaining a “team-player” attitude.
6. Ability to learn quickly, meet deadlines, stay organized and prioritize effectively.
7. Extraordinary attention to detail and focus on accuracy.
8. Impressive professional etiquette displaying integrity, respect, and thoughtfulness.
Compensation and Benefits:
This position offers a competitive wage (commensurate with experience). All full-time employees are eligible to participate in our 401k plan, health & dental benefits programs as well vacation time and paid company holidays.
This Company Describes Its Culture as:
- Detail-oriented -- quality and precision-focused
- Outcome-oriented -- results-focused with strong performance culture
- Team-oriented -- cooperative and collaborative
COVID-19 Precaution(s):
- Sanitizing, disinfecting, or cleaning procedures in place
This Job Is:
- A job for which military experienced candidates are encouraged to apply
- Open to applicants who do not have a high school diploma/GED
- A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
- A job for which all ages, including older job seekers, are encouraged to apply
- Open to applicants who do not have a college diploma
Work Remotely
Job Type: Full-time
Pay: $25.00 - $32.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Parental leave
- Vision insurance
Physical setting:
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Accounts Receivable: 3 years (Preferred)
Work Location: In person