Primary Purpose of Position: The Energy and Housing Quality Control Specialist will perform quality control for the EHS portfolio of state, federal, and MaineHousing funded programs. This position will also be responsible for administrative and document management support to the department.
Education and Experience: Education and a minimum of two years of experience working in an administrative role or a combination of six years of experience. Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Access) is required. Proficiency with Adobe Acrobat Standard is preferred.
Core Functions:
o Quality control of the portfolio of federal, state, and MaineHousing funded programs outlined in the EHS Quality Control Plan
o Review project files and subgrantee monitoring reports
o Identify trends and make recommendations for training and continuous process improvement
o Review and track accuracy of reports submitted to State and Federal agencies
- Create reports and communicate with management team the results of QC reviews
o Provide Administrative support to the EHS Department
o Respond to inquiries from the public and/or partners
o Assists with program communications
o Receive and distribute department mail to appropriate staff members
o Maintain department and sub-grantee lists
o Assist with document retention and archives
o Prepare invoices, check requests, and purchase orders
o Schedule and coordinate meetings, appointments, and travel arrangements
o Track technical equipment inventory (ex: blower doors, infrared cameras, testing equipment)
o Review and update forms to be shared with public and/or partners
o Assist with tracking compliance and monitoring documents
o Assist with tracking work plans, contracts, and budgets
o Coordinate activities associated with department events including arranging for venues, tracking and managing registrations, and providing written and/or electronic materials
· Other duties as assigned
Skills and Knowledge:
· Strong auditing skills and attention to detail
· Strong project management, time management, and organizational skills
· Perform a wide variety of administrative functions with minimal supervision
· Strong PC skills using various software (spreadsheet, word processing, database)
· Ability to proofread, edit, and make grammatical corrections
· Ability to establish and maintain good working relationships with business partners
· Excellent communication skills – oral, written, listening
· Ability to take initiative, work independently, and utilize creative and analytical skills to resolve issues
Working Conditions: Fast paced work environment. MaineHousing office hours are Monday – Friday 8:00am to 5:00pm.
Reports to: Fiscal Grant Manager
Supervises: No one
The starting hourly rate for this position is $18.9149 (annual $39,343), plus a great benefits package!
**Position will remain open until a suitable candidate is found**
This position description is not a complete list of duties or responsibilities of this role, nor is it an employment contract. This is an “at-will” position. Date: June 2024
Job Type: Full-time
Pay: From $39,343.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work setting:
Ability to Commute:
- Augusta, ME 04330 (Required)
Work Location: In person