EXECUTIVE PERSONAL ASSISTANT'S RESPONSIBILITIES: A.ACCOUNTING
1. Update / Maintenance of the Bank Statement status
B. TAX
1. Correlating & binding of Individual and Corporate tax returns
C. ADMINISTRATIVE
1. Pick-up Lunch, daily including tax season
2. Go to the bank & mail box, daily
3. Assembling of tax folders for tax printing, as needed
D. PERSONAL SUPPORT
1. Scheduling personal dinners, personal care appointments, etc.
2. Purchasing & ordering gifts & personal items.
3. Researching events, restaurants, hotels & activities .
4. Scheduling home, car & pool maintenance.
5. Running personal errands such as bank runs.
6. Working with service providers for personal residence such as cable, newspaper, landscapers, etc.
E. SUPPORT STAFF
1. Handling of telephone calls, as needed
2. Confirm & Set Appointments, as needed
3. Handling of Incoming & Outgoing mail, as needed
4. Filing of firm & client documents, as needed
5. Filing of periodicals in library, lobby, restrooms, etc., as needed
6 .Preparation of Conference room for client meetings, as needed
7. Clean conference room table after each meeting, as needed
8. Light Office Maintenance / Morning Set-up, as needed
9. Kitchen trash disposal, as needed
10. General office maintenance (ie. bi-weekly laundry of placemats, towels & flag, monthly water heater maintenance), as needed
11 .Substitute Firm Administrator's functions, as needed
F.OTHER
1. Special accounting, payroll, tax & administrative projects as assigned by supervisors
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 – 25 per week
Schedule:
- Day shift
- Monday to Friday
Ability to Commute:
- Randolph, MA 02368 (Required)
Work Location: In person