Omgivning is an Architecture and Interior Design firm. Our designers breathe new life into urban spaces through richly programmed environments that inspire warmth and vitality. This warmth and vitality extends to our culture.
Söm co-space is a co-working company and an extension of Omgivning. Omgivning staff (about 20) share the söm space with the söm co-working members (about 20).
We are looking for an Office Manager who will aid us in running a smooth, organized firm and co-working space.
An Office Manager at Omgivning will be a problem solver who remains cool under pressure and can shift gears at a moment’s notice quickly. This position would be working under the Operations Manager, Marketing Manager, Accountant, and Executive Directors.
You must be:
- Organized. You have superior organizational skills for many small tasks, and can retool processes to make them more efficient, both in time and costs.
- A utility player. You’re willing to resolve any issues that arise early, late, and often.
- People person, ready to assist and help others
- Able to take direction
- Passionate about growing with a company long-term.
Office Manager requirements and duties:
- 3+ years of office experience
- Literate in Google Suites: Gmail, Google Drive, Docs, Calendar, and Sheets
- Must have a current grasp on technology
- Excellent written/verbal communication skills in emails and telephone
- Ability to think and act independently within a fast-paced environment
- Perform varied office tasks such as data entry, filing, tidying, organizing, watering plants, make coffee for clients, etc.
- Managing physical office systems (alarms, locks, utilities) and being the point of contact for building-related matters (plumbers, electricians, janitorial)
- Create a warm, welcoming, and inviting atmosphere by greeting guests, assisting co-working members and Omgivning staff.
- Managing and organizing material sample library
- Managing and Onboarding new members in coworking space
- Manage and coordinate occasional events after normal work hours (5:00 - 9:30pm) (shopping, setting up, cleaning up)
- Understanding and staying within a budget
Assisting Staff
Directors and Principal
- scheduling and minor admin tasks
Managing Director
- Update spreadsheets, input data, maintain logs
- Updating mentoring schedule
Accountant
- Expense reports and entry
- Recording payments and billing
Let us know if you have any graphic or social media skills.
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- No Phone Calls.
- You will be considered before others if you include a relevant cover letter as to why we should consider you, and take the assessment test that follows this application.
- Your resume will not be considered if you do not take the assessment test
BENEFITS:
- Hourly
- Health Insurance provided after 90-day employment for full-time, over 30 hours a week. PPO and HMO options available. Dental and Vision also available.
- Somewhat flexible schedule
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- Free Street parking available.
- Metro accessible.
- No Phone Calls.
Legal US Residents only. No Sponsor Visas will be given.
- You will be considered before others if you include a relevant cover letter as to why we should consider you, and take the assessment test that follows this application.
- Your resume will not be considered if you do not take the assessment test
Job Type: Full-time
Pay: $19.00 - $25.00 per hour
Expected hours: 30 – 40 per week
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Required)
Experience:
- office: 3 years (Required)
- administrative: 2 years (Required)
Work Location: In person