PHMC is proud to be a leader in public health. PHMC requires that all employees are fully vaccinated with the Covid-19 vaccine before the first day of employment. We will provide the Vaccination at one of our Health Centers at no cost.
Job Description:
Responsible for providing administrative support to the health network medical leadership team (Director of Nursing and Medical Director).
The Medical Department Administrative Assistant will report to the Medical Director of Health Services
Responsibilities:
- Responsible for providing administrative support to the health network medical leadership team
- Support UDS reporting and regular, varied quality and data reporting efforts
- Support electronic medical record implementation and optimization at the behest of medical leadership
- Support various logistics related to new provider recruitment
- Coordinate clinical aspects of grant reports and grants management, including HRSA, DHH and other grant
- Manages provider scheduling and correspondence in partnership with various leaders and stakeholders
- Partners with credentialing staff to ensure proper credentialing oversight for clinical staff
- Schedule meetings and room reservations; set up equipment, as necessary
- Accountable for agenda preparation, meeting minutes, liaising with IT, catering and conference support services to ensure meetings are appropriately supported
- Provide administrative support in the preparation of grants on behalf of SHS
- Prepare documents for submission to Human Resources for all internal and off-site SHS staff, including processing of paperwork for transfers, students, interns and processing of paperwork related to promotions, bonuses, changes in supervisor, etc.
- Process timekeeping during the absence of the Timekeeping Coordinator
- Support Assist with special projects
- Other administrative duties as assigned
Job Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below must be representative of the knowledge, skills, minimum education, training, licensure, experience, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills:
- Effective verbal and written communication.
- Proficient with computer systems and spreadsheets.
- Strong interpersonal skills.
- Strong analytical skills.
- Excellent coordination/ organizational skills.
- Detail oriented and a strong technical resource.
EXPERIENCE:
3+ years experience
Education:
Minimum High School Diploma
Salary: Based on education and experience – Pay Grade 14
PHMC is an EOE and an E-Verified employer
Required
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3 year(s): Administrative Assistant
Required
Required
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Verbal Communication
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Analytical
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Microsoft Office Suite
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Effective Communication
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)