Job Title: Site or Asst. Site Coordinator
FLSA Status: Non-Exempt unless full time
Reports To: Area Director
Full Time or Part Time
Number Supervised: Dependent on the Site
Pay rate: $20.00 - $24.00/hour
POSITION SUMMARY
As Site Coordinator (SC), you will be responsible for the implementation and quality of services at your assigned program.
As an Site Coordinator, you will ensure the highest quality programming that supports our focus on Creating Tomorrow’s Innovators Today and the 4Cs: Critical Thinking, Communication, Creativity and Collaboration.
WORK SCHEDULE (Before and after school)
- Hours include hours of program operation and time needed for administrative tasks, training, planning and meeting with executive leadership, teachers and parents.
- The position requires continuous supervision of staff, students, and programming during program hours.
- Depending upon the size of the program site coordinators may also serve in a teaching capacity
KEY COMPETENCIES
- Decision Making
- Problem Solving
- Relationship Building
- Family first mindset
- Scheduling
- Communication
- Motivating Others
- Familiar and comfortable working with children
- Tech savvy
- Highly Organized
MANAGEMENT OF SITES
- In conjunction with your Area Director, develop and oversee the program schedule for your site.
- Respond to all staff, students, school staff and parents in a timely manner
- Ensure that student and staff records are maintained on-site
- Ensure that your site maintains an up-to-date weekly site staffing schedules
- Ensure appropriate staffing to meet licensing guidelines while adhering to the Innovation Learning model (meeting ratios and sending staff home early when ratios dwindle).
- Regularly check attendance procedures to ensure that all students are accounted for daily.
- Ensure that your site follows the attendance and sign out procedure daily.
- Work with your Area Director to organize mailings and distribution of information or promotional material
- Work with the Operations Director to schedule program services when school days are modified and ensure that parents, regular Innovation Learning staff and staff at headquarters are notified.
- Review School Care Works to ensure that only children previously enrolled are attending.
- Ensure that all sites are aligned and operate with Human Services guidelines.
- Assist with new program start-up at your site at the start of the new school year.
- Ensure that all necessary supplies and materials necessary to operate the curriculum are accessible.
HUMAN RESOURCES
- Maintain staffing schedules to adhere to licensing standards and the Innovation Learning model.
- Work with Area Director to identify, recruit and hire teaching staff and program specialists.
- Communicate with your Area Director regarding staffing needs and to request posts for employees.
- Work with the Area Director to conduct teacher training.
- Work with your Area Director to ensure that new staff are appropriately on-boarded.
- Maintain on-site employee files to the standards identified by state licensing authorities.
- Ensure that all employees have read the operations manual, policies & procedures and the employee handbook.
- Work with your Area Director to conduct staffing evaluations.
FACILITY
- Maintain yearly inventory of equipment, furniture, and other facility’s needs.
- Communicate all program needs to the Area Director.
- Ensure that all sites are adequately supplied to carry out the mission.
- Make certain that all sites are maintained in a neat and orderly fashion and that all materials are adequately secured.
REPORTING
- Complete site teacher checklist evaluations yearly.
- Work with your area director to prepare all reports to local Departments of Human Services for the sites.
- Ensure that attendance is conducted each day.
- Make certain that only students that are registered in the program are attending daily.
- Meet with your partner school administration at minimum once per month to discuss program strengths and needs.
EDUCATIONAL LEADERSHIP
- Conduct monthly meetings with all teachers and teacher assistants (to review expectations, provide trainings and articulate program improvement needs).
- Be fully knowledgeable in the EZ ChildTrack system and ensure that it is used with fidelity at your site (training provided).
- Provide guidance and training to staff on how to best modify programming.
- Provide guidance, feedback and training to teachers on how best to facilitate the Innovation Learning day.
- Make certain that the daily schedule is followed.
- Supervise the Innovation Learning program.
- Ensure that all sites are following Innovation Learning’s behavior policy for students.
- Ensure that materials are properly laid out daily prior to teacher’s arrival.
- Make certain that all teachers have access to the necessary materials
REPRESENTATION & COMMUNICATION
- Attend open house events (at the beginning of the year) and ensure that there are marketing materials for parents.
- Ensure that all teaching staff is aware of the policies and procedures for daily operations.
- Respond to parent and administration communication in a timely manner (within 24 hours of receipt) and hold meetings when needed.
- Facilitate check-in meetings with your principal at minimum once per month (unless the principal explicitly states in writing a different arrangement) to obtain feedback and understand the relationship dynamic,
- Stop into school administrative offices to “say hi” and check for principal satisfaction at minimum once a week.
- Act on school administrator and parent feedback in a timely manner by responding within 24 hours.
EDUCATION & EXPERIENCE
- A proven track record of effective team leadership.
- Experience in working with school-age children. Experience in a school-based environment is preferred.
- Ability to work effectively in collaboration with diverse groups of people.
- Strong written and verbal communication skills with proven leadership, coaching experience.
- Unwavering commitment to quality programs.
- CPR and First Aid Certificate (Innovation Learning will provide training on a regular and reoccurring basis for those in need).
- Training in Medication Administration (Innovation Learning will provide training on a reoccurring basis for those in need).
- Knowledge of state licensing childcare licensing requirements and/or a willingness to learn.
SKILLS
- Excellent communication skills with varied audiences including children, parents, staff, and school personnel
- Ability to engage children in learning activities in fun and interactive ways
- Strong classroom management skills with the ability to use and model appropriate positive discipline
- First aid and CPR preferred (will train)
- Strong ethics and child-first mentality
- Strong organizational skills and a demonstrated ability to perform leadership responsibilities.
ABILITIES
- Must be able to lift, carry, push, or pull up to 25 pounds 25% or less of the workday
- Must be able stoop, kneel, crouch, or crawl 50% or more of the workday
- Must be able to sit and walk or otherwise move around for prolonged periods of time throughout the workday.
- Ability to work well in a team environment
- A proven commitment to education and working with children
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Benefits:
- Employee discount
- Paid time off
Schedule:
- After school
- Day shift
- Monday to Friday
- No weekends
License/Certification:
- Driver's License (Preferred)
Ability to Relocate:
- Charlotte, NC: Relocate before starting work (Required)
Work Location: On the road