Administrative Coordinator
About us:
The Simon Wiesenthal Center (SWC) is a global Jewish human rights activist organization that confronts anti-Semitism, hate, stands with Israel, defends the safety of Jews worldwide, and teaches the lessons of the Holocaust for future generations. It is an accredited Non-Governmental Organization (NGO) at the United Nations, UNESCO and the OSCE, the Organization of American States, the Latin American Parliament, and the Council of Europe. The SWC is headquartered in Los Angeles with offices in New York, Chicago, Miami, Toronto, Paris, Jerusalem and Buenos Aires. The Museum of Tolerance Los Angeles, founded in 1993, is the educational arm of the SWC. Moriah Films is the Center’s two-time Academy Award®-winning film division and the Museum of Tolerance Jerusalem is scheduled to open in 2024.
About the Role:
The Administrative Coordinator will support the Eastern Director of an international Jewish human rights non-profit organization based in New York City. This multifaceted role involves event operations, administrative functions, marketing and PR efforts, development activities, advocacy initiatives, programming, and overall office support. This position reports to the Eastern Director and is based in the North-East Regional Office in lower Manhattan.
Responsibilities
Administrative:
- Provide high-level administrative support including scheduling appointments, drafting correspondence, and preparing documents.
- Coordinate meetings, record minutes, and compose post-meeting reviews.
- Maintain appointment schedules and calendars, including arranging hotels and meetings for incoming speakers/solicitors.
- Process expense reports and maintain records of all spending activities.
Programming & Event Management:
- Manage logistics for all fundraising and educational events, ensuring successful execution.
- Oversee event programming including AV, catering, decorations, and vendor activities.
- Create and coordinate communication materials for events such as press releases, media alerts, invitations, advertisements, online and email marketing, community calendar listings, event signage, and donor recognition materials.
- Track donation amounts and guest lists.
- Coordinate year-round speaker and donor engagement events.
- Research potential venues for events and serve as the point of contact with vendors.
- Oversee all volunteer activities and initiatives.
- Coordinate the summer Government Advocacy Internship Program office placements and seminars.
- Work with college campuses across the US to promote programming focused on contemporary human rights issues.
Communications:
- Facilitate marketing, public relations, and outreach efforts for the Eastern region.
- Generate press releases and media alerts; build relationships with key media personnel and organize press conferences.
- Manage all external communications, designing and writing content for e-marketing and social media campaigns.
- Receive and distribute correspondence including phone calls and messages, prioritizing as necessary.
- Channel and facilitate communication from the organization’s Headquarters and other offices.
Development:
- Maintain and grow the donor database.
- Process contributions, prepare donor forms, issue receipts, and thank you letters.
- Conduct research on current and potential donors.
Advocacy Initiatives:
- Assist in coordinating meetings with community leaders to advance the Simon Wiesenthal Center’s advocacy efforts.
- Work with all SWC regional boards, including the SWC Regional Advisory Board and Wiesenthal Government Advocacy Internship Program Alumni Association.
- Document and record advocacy efforts of Simon Wiesenthal Center’s leadership.
Experience and Skills:
- Minimum of 2 years of experience in the Jewish community organizational structure, a related non-profit, or the governmental, political, or developmental realm.
- Deep understanding of the organization’s mission and a willingness to work periodically on nights and weekends as events or circumstances dictate.
- Passion for the organization’s mission and a strong work ethic that includes multitasking, handling multiple projects simultaneously, and adapting to the needs of a small office.
- Proficiency in Microsoft Word, Excel, PowerPoint, Constant Contact, Social Media, and the ability to adapt to fundraising and development software programs.
- Solid professional writing skills.
- Personality that fits into a safe, inclusive, open, and collaborative culture requiring teamwork and significant interaction with employees at all levels.
- The ability to thrive in a fast-paced, agile environment where attention to detail is crucial.
Our Benefits:
We value our people and offer a collaborative and engaging culture. As a SWC employee, you will enjoy work/life balance, generous time off and comprehensive benefits and programs.
The Simon Wiesenthal Center embraces inclusivity and values our diverse community. We are committed to building a team based on qualifications, merit and business need. We are proud to be an equal opportunity employer and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.