The Administrative Assistant shall serve The Navigators and fulfill the responsibilities listed below in the spirit of The Navigators calling, values and purpose: To advance the Gospel of Jesus and His kingdom into the nations through spiritual generations of laborers living and discipling among the lost.
This position will perform a variety of highly responsible, confidential and complex administrative duties. This position requires analysis, research, initiative, independent judgment, and exceptional professional discretion with access and administration of confidential information. This position will require the ability to work independently without much supervision.
ESSENTIAL FUNCTIONS
Administrative Support– 95%
- Support administrative needs of a Mission Director, to include, but not limited to, managing Director’s email and other correspondence, schedules, travel and logistics, preparing meeting agendas and materials, maintaining tasks lists, projects and daily to-do items.
- Support Collegiate Leadership Team as requested, such as scheduling meetings, taking meeting notes, following up on assigned tasks, etc.
- Coordinate, manage, prioritize, and track multiple short and long-term projects with minimal oversight, as Director travels 10+ days/month.
- Serve as receptionist for Collegiate area at HQ.
- Research, prepare, and revise communication materials to include interoffice emails, newsletters, articles, memos and general correspondence.
- Maximize communication benefits of social media and networking environments (LinkedIn, Facebook, Twitter, Slack, etc.)
- Liaise with Mission, City, and Network leaders and necessary support ministry departments to complete assigned projects.
- Track and acknowledge direct report birthdays, anniversaries, and special events.
Additional Responsibilities – 5%
- Participate in Navigators’ on-site learning and development events, Cultural Development and Diversity trainings, or other non-Navigator developmental events as appropriate.
- Participate in annual processes, such as the organizational Plan and Progress Review (PPR), Engagement Survey, Reaffirmation of the Navigators Code of Conduct, Calling-Core Values-Vision, Statement of Faith, Driver’s Authorization, and other releases as required.
- Submit time worked on a weekly basis through the Workday Time Tracking system.
- Submit expense reports by 15th of each month.
- Other job-related duties as assigned.
Core Competencies
- Detail Oriented
- Customer service mindset
- Ability to take initiative and anticipate needs
MINIMUM AND PREFERRED QUALIFICATIONS
Spiritual: Belief in and adherence to the Statement of Faith and Mission of The Navigators.
Experience: At least five years of experience in administrative support, preferably at the executive level.
Technical Knowledge & Skills: Microsoft Office proficiency. Willingness to learn other software. Project management experience preferred.
Communication & Leadership: Excellent verbal communication skills, strong writing and editing skills applicable to both oral and written communication. Excellent interpersonal skills including to create understanding and build strong working relationships required.
Education: Bachelor's degree in Business, or related field, or equivalent combination of education and experience required.
Compensation Range: $18.50-23.00/hour
Hours: 32 hours/week
Benefits: High-Deductible Health Plan: Medical, Dental, Vision, HSA, FSA, Life Insurance, Disability, EAP, 401a and 403b retirement options. Up to 15 paid holidays per year, accumulating PTO (vacation, sick, personal). For detailed information, visit navbenefits.org.
The Navigators is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. The Navigators does not discriminate based on race, color, national origin, sex, age, disability, veteran status, or any other status protected by law or regulation.
Job Type: Part-time
Pay: $18.50 - $23.00 per hour