Job Title: Human Resources Assistant
About Our Client:
Our client, a prominent personal injury law firm serving the Chicago and Indiana areas, was founded in 1999 to help the injured. Today, the firm has four offices and a strong reputation built on significant growth and community involvement. Our client values a supportive, transparent, team-oriented culture that encourages employees to excel both personally and professionally. The firm prides itself on being professional yet approachable, with a focus on real people helping real people.
Position Overview:
Think you have what it takes to be our Human Resources Assistant? This isn’t just another boring job ad. This is your opportunity to work for an established and busy personal injury law firm that provides outstanding legal services and customer care to injured individuals. We use cutting-edge technology in all aspects of our practice. Few firms do things the way we do. Intrigued? Keep reading. We are seeking an HR Assistant to join our client’s plaintiff's personal injury law firm. Under the guidance of the HR Manager, the HR Assistant will play a vital role in ensuring the smooth and efficient operation of human resources functions. The ideal candidate will have 2 or more years of relevant HR experience, an understanding of HR best practices, and a commitment to maintaining a positive and productive work environment for the staff. This position can be based out of either of our Chicago offices but will involve visiting both.
Responsibilities:
Recruitment and Onboarding:
- Assist in the recruitment process by posting job openings, reviewing resumes, and conducting initial screenings.
- Coordinate interviews and communicate with candidates to schedule interviews and provide relevant information.
- Conduct new hire orientations and facilitate the onboarding process, ensuring all necessary paperwork is completed.
Employee Relations:
- Serve as a point of contact for employees regarding HR-related inquiries, benefits, policies, and procedures.
- Contribute to the fostering of a positive and inclusive work environment through employee engagement initiatives.
HR Administration:
- Maintain accurate and up-to-date employee records, both electronically and in physical files.
- Prepare and distribute HR-related documents, including employment contracts, offer letters, and performance evaluation forms.
Benefits and Compensation:
- Support benefits administration by assisting employees with enrollment, changes, and inquiries related to health, dental, retirement, and other benefits.
Compliance and Policies:
- Assist in ensuring compliance with federal, state, and local employment laws and regulations.
Performance Management:
- Assist in the performance management process by tracking performance reviews and providing support to managers.
Employee Offboarding:
- Manage the offboarding process, including exit interviews and necessary paperwork.
Special Projects:
- Contribute to HR-related projects and initiatives aimed at improving overall HR processes and the employee experience.
Qualifications:
- 2+ years of experience in an HR generalist capacity.
- Understanding of HR principles, practices, and legal regulations.
- Excellent communication and interpersonal skills.
- Proficiency in Paylocity is a plus. Microsoft Office Suite experience is a must.
- Detail-oriented with exceptional organizational skills.
- Ability to maintain confidentiality and handle sensitive information.
- Problem-solving and conflict resolution skills.
- Knowledge of employment laws and regulations.
Important Characteristics:
- Detail-oriented and accurate.
- Strong work ethic.
- Self-motivated.
- Eager to learn.
- Positive attitude about work, life, and the world.
Benefits:
- Health and dental benefits.
- 401(k) plan.
- Profit sharing.
- Discretionary compensation increases and bonuses.
- Paid time off and sick time.
- Attorneys enjoy unlimited paid time off.
- Team members enjoy 8 paid holidays, plus vacation time.
- Life insurance, short-term and long-term disability benefits, and accidental death and dismemberment coverage.
- Option to add vision benefits and voluntary life and accidental death and dismemberment insurance for spouses and/or children.
If you want to wor k at a firm that does it right and will continue to thrive in the future, send your resumes and a paragraph describing why you feel you would be a good fit for this position. Compensation based on experience.