We are looking for a high level Administrative Assistant!
$55,000-$65,000
temp to perm
In office to start and then hybrid near Metrowest
Duties:
- Maintain the Executive Team appointment schedule by planning and scheduling business and personal meetings, conferences, and teleconferences, as well as coordinating and booking travel arrangements
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Administrative and project management support for the Executive Leadership Team
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Compilation and auditing of expense reports for Executive Leaders through the Concur System expense reporting system
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Organize, schedule, and plan meetings and events to include Board Meetings, RSC Meetings, Divisional Vice President Meetings, and Multi-Unit Leader Meetings, which may include the arrangement of location, catering, agendas, attendee invitations, and other relevant logistics
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Assists and supports the Executive Team in preparing for meetings
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Plans and executes monthly RSC luncheons and the RSC holiday celebrations, including sending calendar invites, ordering set-up, and clean-up
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Works closely and effectively with the Executive Team to keep them well-informed of upcoming commitments and responsibilities, following up appropriately
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Notify the Executive Team of important dates and or occasions such as employee birthdays and anniversaries
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Manages sensitive matters with a high level of confidentiality and discretion
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Develop, prepare, and analyze Operations reports and data on company sales and business trends
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Formulate and prepare correspondence and reports to internal and external parties
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Support the Executive Leadership Team with PowerPoint presentations for Board Meetings, RSC Meetings, Executive Team Meetings, and Multi-Unit Leader Meetings
- Assist with annual department budget process and organization of Strategic Initiatives
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Support department invoicing and contract administration as needed
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Pick up deliveries and complete other work-related errands to allow the Executive Leadership Team to maximize their productivity
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Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed
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Assists with office organization and maintenance within the Restaurant Support Center: i.e. assisting with organizing work areas as needed, placing work orders, coordinating with service vendors, etc.
- Be easily accessible for after-hour travel, scheduling, and other needs
requirements:
- Ability to interact professionally and confidentially within all levels of the organization
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Strong organizational and time management skills as well as excellent verbal and written communication skills
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Strong teamwork skills, as well as the ability to work independently
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Exhibits good judgment and decision-making skills
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Maintains flexibility with changing priorities, meets deadlines, multitasks, and works well in a fast-paced environment
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Requires an associate degree or its equivalent with at least 5 years of experience in the field or in a related area
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Extensive experience with all Microsoft Office products including Outlook, Word, Excel, Teams, and PowerPoint
#1070
AppleOne is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws.
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf