Administrative Specialist
Liberty Oxygen and Home Care, Inc
August 4, 2021
Department:
Business Office
Shift:
Day (United States of America)
Hours Per Week:
40, Exempt
Job Summary:
Under the direction of the Business Office Manager, performs a variety of highly specialized, confidential, and administrative tasks in support of multiple departments and leaders. Work activities include, but are not limited to, accounts payable, vendor management & tracking, collections, marketing, independent research, general record keeping, special projects and more.
Job Description:
Principle Responsibilities:
- Accounts Payables and Vendor Management
- Receive, Review and Prepare invoices for payment
- Track invoices, assure timely payment and record checks mailed
- Communicate with vendors as needed
- Back-up front office and customer service, our patient and customer need always comes first
- Data Entry, Posting and Reconciliation of Patient Collections and Cash Payments
- In collaboration with Patient Collections Specialist, review, work, and reports on AR Dashboard tasks
- Communication with patients as needed RE past due balances
- Address verification, letters, and mailings
- Marketing & Monthly Flyers
- Creation and Ordering of Letters, Business Cards, Flyers and more
- Scanning and Filing for all departments
- In collaboration with Owner and Managers - projects, as needed
- Miscellaneous Administrative Duties
Documentation and Notes:
- Ability to work with HR and other Confidential needs, with discrection
- Ability to maintain an organized supply closet; ordering supplies as needed
- Cross-training on some care coordination responsibilities
- Other duties as assigned
Job Requirements
- High School or GED required
- Less than 2 years medical terminology experience preferred
- Less than 2 years’ experience in customer service preferred
- Less than 5 years’ experience in medical accounts receivable preferred
Leadership Capabilities
- See the Big Picture: Know where we are going as an organization. Understand the situation or concept, rather than getting bogged down on specific details. Thinking critically, using sound judgement and make good decisions that support our mission.
- Deliver Brilliance: Set and align clear goals, measure results, and continually improve safety, quality, experience, and innovation.
- Promote Learning and Growth: Be a role model, empower, coach, and encourage others to be their best selves.
- Motivate Greatness: Inspire others to reach beyond the status quo. Set and achieve goals, aim higher than here you set your mark. Connect with purpose. Lead other y supporting their goals and celebrate our successes.
- Flourish Together: Connect with others authentically. Recognize the value of each individual and seek diverse points of view. Collaborate to succeed together.
Functional Competencies
- Analytical Thinking and Problem Solving: Ability to tackle complicated issues by evaluating information you’ve gathered and organized. Arriving at decisions using analytical thought.
- Business Impact: Sets long term goals for best function.
- Collaboration: Create purposeful connections, both internally and externally, to achieve goals or solve problems through sharing varied skill sets, strengths, and perspectives.
- Communication Skills: Communicates at a high level and can navigate on a broad spectrum of matters.
- Company Knowledge: Understands how the tasks integrate into the division and the strategic concept behind our companies’ goals.
- Functional Knowledge: Wide range of understanding of multiple disciplines.
- Influence: Takes advantage of wide-spread support within the division to elevate proposals and projects important to him/her.
- Problem Solving: Completes routine and repetitive tasks where tasks are straightforward.
Physical Demands:
Light Work;
Lifting weight Up to 40 lbs. occasionally, up to 10 lbs. frequently
Additional Job Description:
Work schedule is Monday-Friday, daytime hours, 8am- 5pm
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Education:
- High school or equivalent (Required)
Experience:
- Accounts payable: 1 year (Preferred)
Work Location: In person