The Trade Show and Events Coordinator will manage Millennium Systems International’s (MSI) presence at industry events, conferences, and our own hosted events and conferences. The purpose of our attendance and presence at these events is to generate quality leads, engage with clients, build relationships, and position MSI and Meevo as the technology leader in the beauty and wellness industry.
Reporting directly to the Vice President of Marketing, the Trade Show and Events Coordinator oversees all administrative dut ies related to coordinating trade shows, conferences, and events, including trade show registration, booth placement selection, check requests/purchase orders, communication with all relevant parties (sales, marketing, client success), equipment coordination, invoice processing, planning timelines, maintenance of budget, event/association marketing & communications, and trade show and event calendars, documents and files.
In this role, your creativity and resourcefulness in organizing and hosting successful events that meet business objectives will help MSI engage with prospects, partners, and clients.
Responsibilities include:
- Coordinate trade show administrative duties including equipment needs, supplies, registration, attendees and schedules.
- Maintain trade show information: manage and update the calendar of events with relevant details including budgets, schedules, equipment needs, attendees, and historical data
- Prepare and distribute pre-show and post-show overviews, summaries, and recommendations
- Conduct bi-weekly trade show meetings and post-show trade show/event recap meetings
- Maintain budget and organize calendars, files, and documents
- Process purchase orders and invoices
- Work with Marketing team for lead tracking, swag items, booth layout and graphics as needed
- Work with Operations Manager to manage and track trade show booth equipment needs, shipping and return of equipment
· Identify industry events and sponsorships aligned with the Company’s overall strategy
· Project manage cross-marketing activities for all events
- Work with the Marketing and Sales team members to support event campaigns and promotions
- Work closely with Sales to ensure effective follow-up of event and tracking of lead opportunities
- Assist with the coordination of Meevo On Tour conferences and regional events
- Analyze the success of each event and propose creative new improvements accordingly
- Be the main point of contact for handling event requirements and coordination among external partners/vendors/suppliers
- Assist with staff events as needed
- Other duties as assigned
What you need to be GREAT in this role:
- A Bachelor’s Degree in Marketing or a related field required
- 2-3 years of event coordination and project management experience
- Strong organizational and multitasking skills with attention to detail
- Superior interpersonal and written communication skills
- Strong cross-functional team engagement and collaboration skills
- Passion and ability to work well in a fast-paced, rapidly changing environment
- Able to work under tight deadlines and be able to handle multiple projects at any given time
- Basic MS Skills (Outlook, Excel, Word, PowerPoint)
Job Status:
This is a part-time contractor position. Weekly hours will vary by season, expecting 10-30 hours a week. Busiest times are spring and fall. This is a remote position.
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 10 – 30 per week
Schedule:
Location:
Work Location: Remote