Job Opening: Office Assistant
Reports To: Senior Dean of Operations
Status: Non-Exempt, Full Time
Bright Star Schools is a non-profit charter management organization that currently operates nine high-performing charter schools in the Los Angeles neighborhoods of West Adams, Koreatown, Westchester, and Panorama City. This position will be based out of Rise Kohyang Elementary School, in Los Angeles, CA.
Performance Responsibilities (include but are not limited to the following):
School Access:
Communication Support:
Answering and forwarding all phone calls, placing outgoing calls, and taking messages
Making public address announcements
Posting updates to Parent Square, our family information portal
Communicating with families around attendance, student needs, behavior, or injuries
Translate as needed in verbal and written form
Performs mass school copies
Supporting the Inclusive Education department with scheduling of IEP meetings and service provider meetings
Record-Keeping:
Collecting and maintaining forms and other records, securing missing forms, and ensuring the confidentiality of all student records
Supporting the Inclusive Education department with cumulative records
Tardies and Attendance Support:
Ensuring student attendance is taken daily; generating weekly/monthly attendance reports
Issuing tardy passes and entering student tardies into the student information system
Communicating with families around attendance and tardies
Enrollment Support:
Entering student enrollment data into student information system and updating all student records, including student registration and attendance
Processing applications for admission
Scheduling school tours for Principal
Substitute Teacher Support:
Student-Facing Support:
Supervise students as needed, including lunch, hallway, restroom, arrival/dismissal, and recess duty
Supporting the school’s behavior management system
Performs basic first aid to students
Support with students. ’ needs in the classroom and play area.
Oversees lost and found area
Manages check-in/check-out process for loaner uniforms
School Events:
Planning and preparing for school events and activities
Coordinates lunch/dinner orders for staff meetings/evening commitments
Supports Senior Dean of Operations with school events
Set-up/clean-up for small meetings, events, and sign-in areas
Performing all duties designated by the Senior Dean of Operations or Office Manager for the school’s successful functioning, including hallway supervision, arrival/dismissal, and meals
School Mail:
Physical Environment:
Ensuring that the school’s physical environment is at all times neat and ordering, including the Main Office, copier/supply area, lost and found, and first aid equipment
Support the Dean of Operations in management, distribution, and organization of materials and supplies to teachers
Fiscal Duties:
Professional Development:
Any other duties as assigned.
Qualifications/Requirements:
Love of children and the belief that all children can succeed with appropriate support
Excellent phone etiquette and verbal communication skills
Bilingual (Korean/English or Spanish/English)
Good attendance and punctuality
Able to work in a fast-paced environment and meet deadlines with minimal supervision
Should be customer-service driven
Positive mindset
Knowledge of Google Suite (G-Mail, Google Calendar, Google Sheets)
Able to multitask
Professional appearance (business casual)
Salary/Benefits:
Hourly Rate: Starts at $20 per hour, depends on experience
Status: Full Time, Non-Exempt
Start Date: 07/01/2024 (Monday-Friday, 7:30am-4pm)
Location: Los Angeles, CA
Benefits: Health, dental, vision, life insurance, personal time off (PTO), 403b Sponsored Plan, Disability Insurance, Paid Holidays.