Job Summary
The Administrative Assistant I provides administrative support services for one or more individuals, a department, or a division. Assists supervisor in routine personnel, budget, and other operational details. This individual typically reports to a manager, director, or division head.
Duties and Responsibilities
- Serves as an intermediary between supervisor and other departmental staff by transmitting written and oral requests, messages, and instructions.
- Assists with budget preparation and is responsible for monitoring and maintaining records of expenses for variance reporting.
- Assists in the planning and logistical coordination of meetings and office activities, forums, and conferences.
- Prepares and follows up on purchase orders, change orders, check requests, and petty cash vouchers. Processes and follows up on tuition and other forms of reimbursement for assigned staff.
- Makes travel arrangements and accommodations. Prepares travel reimbursements and expense reports.
- Screens and prioritizes all incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).
- Screens telephone calls, answers routine inquiries, or refers caller to the appropriate individual for response.
- May screen and schedule patient appointments, schedule referrals of special testing or doctor's visits, and keep record of patient billing for submission.
Skills
- 2-3 years administrative or medical office experience required
- MS Office Suite - Intermediate
- Adaptability: Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements, or cultures.
- Applies Learning: Assimilates and applies new job-related information in a timely manner.
- Builds Customer Loyalty: Effectively meets customer needs; builds productive customer relationships; takes responsibility for customer satisfaction and loyalty.
- Builds Strategic Work Relationships: Develops and uses collaborative relationships to facilitate the accomplishment of work goals.
- Communication: Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
- Contributes to Team Success: Actively participates as a member of a team to move the team toward the completion of goals.
Join our dynamic team in New York, NY, and contribute to a thriving and fast-paced work environment in one of the world's most vibrant cities. Embrace the opportunity to grow your career while experiencing the energy and excitement of New York!
Job Types: Full-time, Contract
Pay: $22.00 - $24.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
Work Location: In person