Overview
The Compliance Specialist serves as an in-house point of contact for compliance and financial monitoring, with a special focus on record retention and interdepartmental system building. The Compliance Specialist is responsible for ensuring programs adhere to both external and internal compliance requirements, provides on-demand assistance with grant administration issues, and works closely with legal and financial teams to monitor the organization’s reporting and registration requirements.
Responsibilities
- Monitor and maintain a centralized grant and budget management system to ensure compliance with
all applicable organizational policies and procedures, laws and regulations, and donor rules and
regulations, including for sub-awardees.
- Monitor and maintain grant proposal and reporting calendars and liaise with relevant staff to
develop, review, and submit high-quality grant submissions, on time and in line with grantor
requirements.
- Assist with the coordination of responses for federal and state registrations and reports,
including but not limited to charitable registrations and lobbying reports in partnership with the
Legal Department and external contractors.
- Assist in developing and monitoring program administrative procedures to align with
funding
agency requirements, including reporting violations to team leads, implementing corrective action
plans, and providing ongoing compliance training to staff.
- Complete grants compliance checklists and launch materials for awarded grants as needed to
ensure that grant staff have the necessary resources to comply with the grantor terms applicable to
their grant-related activities.
- Assist with sub-recipient reviews, including performing due diligence on potential sub-
recipients, tracking sub-award agreements, and monitoring sub-recipient performance for compliance
in coordination with program staff and legal teams.
- Provide project support for the negotiation of public sector contracts awards to complete
agreements and sub-awards in coordination with program leadership and ACOG’s Legal Department.
- Monitor grantor requirements to confirm and build program familiarity and adherence to key
policies and procedures.
- Assist with the development of corrective action plans and staff trainings, as needed.
- Respond to grantor pre-award compliance inquiries and ensure that compliance-related costs are
included in proposal budgets in coordination with program staff.
- Maintain guidelines, procedures, standards, work processes, metrics, and other methodologies to
support compliance and grants management, ACOG leaders, and the organization.
- Perform other duties as assigned.
Qualifications
- High School Diploma required; Bachelor’s degree is preferred.
- 2-4 years of relevant work experience, including experience in administrative or program
management of grants and government contracts. US government—federal, state, local-grant and
contract experience preferred.
- Experience with research and monitoring of regulations specific to multiple types of charitable
structures, including 501(c)(6) and 501(c)(3).
- Understanding of indirect rate structures and financial best practices related to grant
budgeting.
- Excellent analytical, organizational, and problem-solving abilities.
- Meticulous and driven by process improvement and delivery of a quality work product.
- Ability to work independently and effectively.
- Strong diplomatic and interpersonal skills and ability to build strong professional
relationships with diverse stakeholders.
- Sound judgment and ability to handle confidential information with discretion and
professionalism.
- Ability to manage multiple activities in a deadline-oriented environment. Highly organized,
flexible and possess a strong attention to detail.
- Strong verbal and written communication skills.
- Perform other duties as assigned.
Our Perks
Paid Parental Leave – Breastfeeding Friendly Workplace – Flexible work schedule – Commuting Allowance – Generous Paid Time Off – Holiday Pay – Life Insurance – Community Volunteering Opportunities – Generous 401(k) Company Contributions – Medical, Dental, and Vision Insurance – Learning Opportunities and Tuition Reimbursement – Company-Sponsored Team Outings – and more!
Job Type: Full-time
Pay: $58,000.00 - $62,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Parental leave
- Tuition reimbursement
- Vision insurance
Schedule:
Experience:
- Grants administrative or program management: 3 years (Required)
- regulation monitoring: 2 years (Preferred)
- Finance: 2 years (Required)
Work Location: Hybrid remote in Washington, DC 20024