Position Overview:
Join our dynamic and fast-paced team as an Executive Assistant to the Founder/Creative Director. This highly visible role demands professionalism, confidentiality, and the ability to prioritize and anticipate needs. We seek a positive, solution-oriented individual who excels in managing interactions with employees, clients, and vendors. This role involves a wide range of administrative tasks and offers the opportunity to thrive in a business environment.
Key Responsibilities:
- Manage multiple inquiries, troubleshoot scheduling conflicts, and make recommendations to ensure smooth daily operations.
- Research, prioritize, and follow up on sensitive or confidential issues addressed to the Founder/Creative Director, determining appropriate responses or referrals.
- Draft and proofread general correspondence, memos, spreadsheets, charts, and presentations, ensuring accuracy and clarity.
- Assist with special projects, design and produce complex documents and reports, prepare information for meetings, and maintain contact lists.
- Create agendas, ensure follow-up on action items, and manage complex calendar scheduling.
- Provide personal assistance, including errands, house visits, financial transactions, personal shopping, and meal reservations.
- Handle all calls and interactions with key contacts professionally and confidently.
- Act as a liaison with other employees and external partners, managing confidential information and explaining policies as needed.
- Lead and execute team events, socials, offsite meetings, and schedule logistics for meetings and special events.
- Organize and prepare live and digital meetings, coordinate logistical aspects such as catering orders and venue bookings.
- Plan and coordinate U.S. and international travel, prepare detailed trip itineraries, and handle travel reimbursements and invoice payments.
- Maintain and reconcile expense reports, manage highly sensitive information, and recommend changes in office practices.
- Ensure regular, dependable attendance and maintain a neat, orderly office.
- Manage inventory of vintage inspiration purchases, partner with the Marketing team on VIP Gifting, and organize sample sales.
- Support logistics and activities at executive-present events, order office supplies, and travel as needed.
Qualifications:
- Bachelor's degree or equivalent work experience in a related field required.
- Minimum of 5 years' experience in a fast-paced luxury environment.
- Proficiency with MS Word, Excel, Outlook, PowerPoint, Adobe Photoshop, and Studio Webware and Slack is a plus.
- Strong time management, organizational, and prioritization skills, with flexibility to adapt to change.
- Ability to communicate technical information effectively across all business levels.
- Capable of managing multiple projects, prioritizing objectives, and meeting deadlines.
- Willingness to take ownership of products/projects.
- Flexible work schedule with open availability required.
Equal Opportunity Employer M/D/F/V
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Employee discount
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- On call
- Weekends as needed
Experience:
- Microsoft Excel: 3 years (Preferred)
- Microsoft Powerpoint: 3 years (Preferred)
Ability to Commute:
- Winter Park, FL 32789 (Required)
Ability to Relocate:
- Winter Park, FL 32789: Relocate before starting work (Required)
Work Location: In person