Job Summary
The Benefits Specialist is responsible for managing and administering a company's employee benefits from health insurance to life insurance and beyond.
Essential Duties
- Research, analyze, and administer healthcare plans and wellness programs, from medical and dental benefits to disability and family leave.
- Lead company-wide open enrollment for benefits-eligible employees tasks including but not limited to; renewals meetings, market pricing, education material and platform creation and/or updates, communication strategy planning and execution to all staff, collaboration with all carriers and third-party stakeholders, and benefits system updates, rate testing, maintaining updated rate sheets per benefits eligibility profiles and benefits grids.
- Coordinate and perform a variety of duties related to employee benefits including but not limited to, health, disability, and leaves of absence.
- Manage and conduct open enrollment in terms of systems set up, open enrollment meetings, and answer any questions related to benefit options and changes.
- Reconcile insurance billing conducting regular audits.
- Serve as the point of contact to insurance broker for administrative items.
- Ensure compliance with Federal, state, and local employment laws and procedures.
- Maintain Paycom online enrollment system (HRB).
- Responsible for all employee enrollments, disenrollments, and mid-year changes into and out of benefits such as medical, dental, vision, life insurance, etc.
- Provide new employees with an explanation of benefits and instruct them on enrollment and fulfillment procedures.
- Ensure all enrollments, disenrollments, changes and qualifying events are reflected correctly to all vendors and carriers.
- Consult with and educate all employees on benefit offerings and eligibility.
- Resolve employee issues with insurance providers and other benefits administrators.
- Run, analyze, and submit reports as required by state agencies and vendors as requested.
- Manage, review, and submit accurate records for annual Affordable Care Act (ACA) reporting.
- Work with the broker and administer COBRA enrollments and associated invoices.
- Manage all Leave of Absences with FMLA, PDL, PFL and others as required.
- Educate and assist employees with questions about Leave of Absences.
- Provide ongoing support for benefits and People Operations team.
- Other duties as assigned.
Basic Knowledge, Skills and Abilities
- Ability to work well with others in a team environment
- Maintain a positive work environment
- Typing above 45 words per minute
- Administrative writing skills
- Verbal communication
- Maintaining Employee Files
- Basic Benefits Administration
- Professionalism
- Organization
- Detail Oriented
Equipment Operated
- Computer (Keyboard, mouse)
- Phone
- Basic office equipment (Stapler, scissors, hole puncher, etc.)
- Copy/Fax Scanner
Physical Requirements & Work Environment
- Requires standing/sitting for prolonged periods of time
- Requires lifting up 20lbs
- Requires using hands to handle, control or lift objects
- Requires repetitive movement
Education and Experience
- Bachelor's degree in human resource management or related field, and three to five years of related benefits or employee benefits administration experience
- Familiarity with payroll and benefits software systems
- Excellent proficiency with Excel spreadsheets including V Lookup and pivot tables (required for reconciliations)
- Must have excellent organizational and interpersonal skills, be highly attentive to detail, and be able to manage multiple projects simultaneously
- Ability to work well in a team environment and maintain a high degree of confidentiality due to the nature of the position
- Excellent client service and interpersonal skills and professional demeanor in communicating with staff members at all levels throughout the organization, as well as with vendors and others
- Experience with Paycom is preferred.
This job description is not intended to be all-inclusive, and employees will also perform other duties as assigned by management as required.
Job Type: Full-time
Pay: $70,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- AD&D insurance
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Military leave
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
Ability to Commute:
- Long Beach, CA 90815 (Required)
Work Location: Hybrid remote in Long Beach, CA 90815